Our Terms & Conditions have been updated! If you are an I.D. GRAFIX client, please take the time to review this new policy.

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Terms & Conditions
The following Terms and Conditions of Service apply to all products and services provided by I.D. GRAFIX.

All work is carried out by I.D. GRAFIX on the understanding that the client has agreed to I.D. GRAFIX's terms and conditions.
Copyright is retained by I.D. GRAFIX on all design work including words, pictures, ideas, visuals and illustrations unless specifically released in writing and after all costs have been settled.
If a choice of design is presented, only one solution is deemed to be given by I.D. GRAFIX as fulfilling the contract. All other designs remain the property of I.D. GRAFIX, unless agreed in writing that this arrangement has been changed.

Project Acceptance
At the time of proposal, I.D. GRAFIX will provide the customer with a written estimate or quote. The Terms and Conditions can be read on the I.D. GRAFIX website.
A copy of the written estimate or quote is to be signed and dated by the customer to indicate acceptance and should be returned to I.D. GRAFIX. Alternatively, the client may send an official order in reply to the estimate or quote which binds the client to accept I.D. GRAFIX’s terms and conditions, or an email acknowledging acceptance of the quote. No work on a project will commence until acceptance of the quote has been received by I.D. GRAFIX.

Design Charges
Charges for design services to be provided by I.D. GRAFIX will be set out in the written estimate or quote that is provided to the customer. At the time of the customer's signed acceptance of this estimate or quote, indicating acceptance of the Terms & Conditions, a non-refundable deposit of 50% of the quoted fee will become immediately due. Work on the project will not commence until I.D. GRAFIX has received this amount.
Unless agreed otherwise with the Client, all design services require an advance payment of a minimum of fifty (50) percent of the project quote total before the work is supplied to the Client for review. The remaining fifty (50) percent of the project quote total will be due upon completion of the work prior to upload to the server or release of materials.

Source Files
Charges for design work do not cover the release of copyright design files including .indd, .psd, .png, .fla, .ai, .eps or any other source files; if the client requires these files, they will be subject to a separate quotation or ‘buy-out’ charge. This applies to all design work by I.D. GRAFIX, whether for website design, photography, or other marketing materials.

Charges for Other Services
Charges for any additional services over and above the estimated design, will become fully payable (100% of the quoted amount) at the time of estimate or quote acceptance.

Payment
The customer will be provided with an Approval Form and Invoice prior to final publication. At this time the remainder of the amount due will become payable and the customer will also be required to sign and return the Approval Form to I.D. GRAFIX. Accounts which remain outstanding for 30 days after the date of invoice, will incur an extra charge of 2% per month of the outstanding amount.
Payments may be made by online transfer, cash, check, credit card (Visa, Mastercard) or Debit Card, or (for overseas customers), Paypal or previously agreed electronic funds transfer. Fees for online payment services will be added to the final invoice.
Publication and/or release of work done by I.D. GRAFIX on behalf of the client, may not take place before cleared funds have been received.
Returned checks wil l incur an additional fee of $30 per returned check. I.D. GRAFIX reserves the right to consider an account to be in default in the event of a returned check.

Default
An account shall be considered default if it remains unpaid for 30 days from the date of invoice, or following a returned check. I.D. GRAFIX shall be considered entitled to remove I.D. GRAFIX and/or the customer's material from any and all computer systems, until the amount due has been fully paid. This includes any and all unpaid monies due for services, including, but not limited to, hosting, domain registration, search engine submission, design and maintenance, sub-contractors, printers, photographers and libraries.
Removal of such materials does not relieve the customer of its obligation to pay the due amount. Customers whose accounts become default agree to pay I.D. GRAFIX reasonable legal expenses and third party collection agency fees in the enforcement of these Terms and Conditions.

Copyrights and Trademarks
By supplying text, images and other data to I.D. GRAFIX for inclusion in the customer's website or other medium, the customer declares that it holds the appropriate copyright and/or trademark permissions. The ownership of such materials will remain with the customer, or rightful copyright or trademark owner.
Any artwork, images, or text supplied and/or designed by I.D. GRAFIX on behalf of the customer, will remain the property of I.D. GRAFIX and/or its suppliers.
The customer may request in writing from I.D. GRAFIX, the necessary permission to use materials (for which I.D. GRAFIX holds the copyright) in forms other than for which it was originally supplied, and I.D. GRAFIX may, at its discretion, grant this. Such permission must be obtained in writing before it will allow any of the aforesaid artwork, images, text, or other data to be used.
By supplying images, text, or any other data to I.D. GRAFIX, the customer grants I.D. GRAFIX permission to use this material freely in the pursuit of the design.
Should I.D. GRAFIX, or the customer supply an image, text, audio clip or any other file for use in a website, multimedia presentation, print item, exhibition, advertisement or any other medium believing it to be copyright and royalty free, which subsequently emerges to have such copyright or royalty usage limitations, the customer will agree to allow I.D. GRAFIX to remove and/or replace the file on the site.
The customer agrees to fully indemnify and hold I.D. GRAFIX free from harm in any and all claims resulting from the customer in not having obtained all the required copyright, and/or any other necessary permissions.

Alterations
The customer agrees that changes required over and above the estimated work or required to be carried out after acceptance of the draft design will be liable to a separate charge.
The customer also agrees that I.D. GRAFIX holds no responsibility for any amendments made by any third party, before or after a design is published.

Licensing
Any design, copywriting, drawing, idea or code created for the customer by I.D. GRAFIX, or any of its contractors, is licensed for use by the client on a one-time only basis and may not be modified, re-used, or re-distributed in any way or form without the express written consent of I.D. GRAFIX and any of its relevant sub-contractors.

All design work - where there is a risk that another party make a claim, should be registered by the client with the appropriate authorities prior to publishing or first use or searches and legal advice sought as to its use. I.D. GRAFIX will not be held responsible for any and all damages resulting from such claims. I.D. GRAFIX is not responsible for any loss, or consequential loss, non-delivery of products or services, of whatever cause. The customer agrees not to hold I.D. GRAFIX responsible for any such loss or damage. Any claim against I.D. GRAFIX shall be limited to the relevant fee(s) paid by the customer.

Data Formats
The client agrees to I.D. GRAFIX’s definition of acceptable means of supplying data to the company.
Text is to be supplied to I.D. GRAFIX in electronic format as standard text (.txt), MS Word (.doc) on CD-ROM, or via e-mail / FTP.
Images which are supplied in an electronic format are to be provided in a format as prescribed by I.D. GRAFIX via CD-ROM, or e-mail / FTP. Images must be of a quality suitable for use without any subsequent image processing, and I.D. GRAFIX will not be held responsible for any image quality which the client later deems to be unacceptable. I.D. GRAFIX cannot be held responsible for the quality of any images which the client wishes to be scanned from printed materials.
Additional expenses may be incurred for any necessary action, including, but not limited to, photography and art direction, photography searches, media conversion, digital image processing, or data entry services, color correction and alteration of images.

Design Project Duration
Any indication given by I.D. GRAFIX of a design project's duration is to be considered by the customer to be an estimation. I.D. GRAFIX cannot be held responsible for any project over-runs, whatever the cause. Estimated project duration should be deemed to be from the date that cleared funds are received by I.D. GRAFIX  for the initial payment or by date confirmed in writing by I.D. GRAFIX.

Rights of Access for Website Construction
The client agrees to allow I.D. GRAFIX all necessary access to computer systems and other locations, as required, in order to complete a website project and until all due funds are cleared, including the necessary read/write permissions, usernames and passwords. The customer also agrees to allow I.D. GRAFIX access to any computer systems, usernames and passwords required to remove data and/or sites for failure to comply with these Terms and Conditions.
The customer agrees to supply I.D. GRAFIX with all necessary materials, electronic, or otherwise, required to create and complete the project, and to supply them in a timely manner.

Design Project Completion
I.D. GRAFIX considers the design project complete upon receipt of the customer's signed Approval form. Other services such as printing, display panel production, filmwork, website uploading, publishing etc. either contracted on the client's behalf constitute a separate project and can be treated as a separate charge.

Website design only
I.D. GRAFIX requires that a template is approved by the customer before coding of a site commences. Once the template(s) for the web site are approved by the customer, coding will commence; any changes to navigation items, colors, structure or content that require changes to the template will incur an additional charge.
Once web design is complete, I.D. GRAFIX will provide the customer with the opportunity to review the resulting work. I.D. GRAFIX will make one set of minor changes at no extra cost within 14 days of the start of the review period. Minor changes include small textual changes and small adjustments to placement of items on the page. It does not include changes to images, color schemes or any navigation features. Any minor changes can be notified to I.D. GRAFIX by e-mail.
I.D. GRAFIX will consider that the client has accepted the original draft, if no notification of changes is received in writing from the customer, within 14 days of the start of the review period.

Hosting websites
I.D. GRAFIX offers a limited in-house hosting service through an out-sourced virtual server. I.D. GRAFIX does not guarantee continuous service and will accept no liability for loss of service, whatever the cause. I.D. GRAFIX may request that clients change the type of hosting account used if that account is deemed by I.D. GRAFIX to be unacceptable because of poor service, lack of bandwidth or in any other way insufficient to support the website. Fees for hosting on I.D. GRAFIX’s virtual server are due at the commencement of any period of service and are non-refundable. In the instance that the client is using it's own choice of web hosting service apart from I.D. GRAFIX, fees due to third party hosting organizations are the responsibility of the client and I.D. GRAFIX is not liable for their payment, nor for the renewal of domain names, which are the sole responsibility of the customer. If the client wishes to continue using I.D. GRAFIX for it's web hosting services each year, it is the client's responsibility to ensure payment is received on time to prevent interruption of service. I.D. GRAFIX will accept no liability for interruption of service of client's website if web hosting fees and domain name fees are not paid in full before the renewal service begins.

Domain Registration
I.D. GRAFIX cannot guarantee the availability of any domain name. Where I.D. GRAFIX is to register a domain name on behalf of a client it will endeavor to do so but the client should not assume a successful registration.

Transfer of Web Hosting Services and Domain Name Services
In the instance that the customer would like to transfer web hosting services from I.D. GRAFIX to a new provider of the customer's choice, please be advised that because the transfer process is secure, it may take up to 14 days after the transfer is initially requested to successfully transfer providers. I.D. GRAFIX is unable to request a transfer; this process must be requested by the customer, and I.D. GRAFIX will not release a domain name until a transfer request is received via email from the future web hosting provider. Due to the nature of the online transfer process, design files from I.D. GRAFIX cannot be carried over to the new web hosting provider. Once the transfer process has been initialized, the current website may not be fully functioning-I.D. GRAFIX will accept no liability for this interruption of service. Once your domain name has been successfully transferred to the new web hosting provider of the customer's choice, the customer may then upload any files of their choosing. At this point, I.D. GRAFIX will have no access to upload design files for the customer. If the customer would like to keep the current look of the website designed by I.D. GRAFIX, they may purchase the design files for a "buyout" price (see above terms under 'Source Files').

Search Engine Submission
Due to the infinite number of considerations that search engines use when determining a site's ranking, I.D. GRAFIX cannot guarantee any particular placement. Acceptance by any search engine cannot be guaranteed and when a site is accepted, the time it takes to appear in search results varies from one search engine to another. Rankings will also vary as new sites are added. I.D. GRAFIX recommends that customers use a professional SEO company and are happy to provide details of such companies, but accept no responsibility for their services.

Design Credits
The customer agrees to allow I.D. GRAFIX to place a small credit on printed material exhibition displays, advertisements and/or a link to I.D. GRAFIX's own website on the customer's website. This will usually be in the form of a small logo or line of text placed towards the bottom of the page.
The customer also agrees to allow I.D. GRAFIX to place websites and other designs, along with a link to the client's site on I.D. GRAFIX's own website for demonstration purposes and to use any designs in its own publicity and portfolios.

Rights of Refusal
I.D. GRAFIX will not include in its designs, any text, images or other data which it deems to be immoral, offensive, obscene or illegal. All advertising material must conform to all standards laid down by all relevant advertising standards authorities. I.D. GRAFIX also reserves the right to refuse to include submitted material without giving reason. In the situation where any images and/or data that I.D. GRAFIX does include in all good faith, and subsequently discovers is in contravention to such Terms and Conditions, the customer is obliged to allow I.D. GRAFIX to remove the contravention without hindrance, or penalty. I.D. GRAFIX is to be held in no way responsible for any such data being included.

Cancellation
Cancellation of orders may be made initially by telephone contact or e-mail, however, following this, I.D. GRAFIX will need formal notification in writing to the company's postal address. The client will then be invoiced for all work completed over and above the non-refundable deposit that will have been made at the time of first ordering. The balance of monies due must be paid within 30 days. Please note: any cancellation which is not formally confirmed in writing and received by I.D. GRAFIX within 14 days of such instruction being issued, will be liable for the full quoted cost of the project. In regards to printed materials ordered, a cancellation notice must be received by I.D. GRAFIX within 24 hours of placing the order, otherwise, the customer will still be responsible for payment in full for printed materials ordered. I.D. GRAFIX cannot be held responsible if a customer's print order has been submitted for print before the customer makes a cancellation.

Disclaimer
I.D. GRAFIX makes no warranties of any kind, express or implied, for any and all products and/or services that it supplies. I.D. GRAFIX will not be held responsible for any and all damages resulting from products and/or services it supplies. I.D. GRAFIX is not responsible for any loss, or consequential loss of data, or non-delivery of products or services, of whatever cause. While we take reasonable steps to investigate the materials we recommend, we accept no responsibility for the performance or quality of materials or any consequential loss arising from their failure. The customer agrees not to hold I.D. GRAFIX responsible for any such loss or damage. Any claim against I.D. GRAFIX shall be limited to the relevant fee(s) paid by the customer.

I.D. GRAFIX reserves the right to use the services of sub-contractors, agents and suppliers and any work, content, services and usage is bound by their Terms and Conditions. I.D. GRAFIX will not knowingly perform any actions to contravene these and the client also agrees to be so bound. In the case that an outside supplier is used for a client's project, I.D. GRAFIX is not obligated to release the company's information, including contact information, payment information, or project costs from said third party suppliers and contractors.

I.D. GRAFIX and its clients agree to comply with Printers Terms and Conditions which include disclaimers for non-completion on time and the flexibility to supply quantities within 10% of the total ordered. I.D. GRAFIX recommends that if an exact quantity is required, then 10% extra is added to the quantity and extra time made available should the job be delayed.

General
These Terms and Conditions were updated 9.15.2012 and supersede any previous Terms and Conditions distributed in any form. I.D. GRAFIX reserves the right to change any rates and any of the Terms and Conditions at any time and without prior notice.

Acceptance of Terms and Conditions and Quote
The placement of an order for design and/or any other services offered by I.D. GRAFIX, by email, verbally or in writing, is deemed to be acceptance of these terms and conditions, which are freely available at www.id-grafix.com.

An estimate validated by the customer's signature on the estimate or quote form, constitutes acceptance of the estimate or quote and agreement to comply fully with all the Terms and Conditions and forms a Contract for Business between the signatory and I.D. GRAFIX.